ࡱ> PRO{` bjbjFF . ,,  = $h[       po j 0=:8  2R = d   Using Variable Requests for Beginners &ASK, &SET and &USET Variable requests test for the existence of data that is held by a variable. If no data exists for that variable then it will be updated on the database. It is also possible to just to request some information at the time of the merge. &ASK This is the simplest variable request since it is local to the merge and does not rely on any external variable to be set. Basically all you are doing is asking a question and putting the answer into a document. Note that it will put in whatever is typed so if you ask the question how much on account and the user inputted carrots the document would read something like We need carrots on account. E.g. [&ask,When do you expect to receive payment?,ask.payment] Dear Sir You can expect to receive payment on [ask.payment]. I hope this is satisfactory. When you run the document you will be asked a question When do you expect to receive payment? This then sets the value for the variable [ask.payment] If you typed the earliest date possible the finished document would read  Dear Sir You can expect to receive payment on the earliest date possible. I hope this is satisfactory. The [ask.payment] variable only exists in this document and nowhere else on the system. You can call the variable whatever you like but it is good practice to use ask as part of the variable. &SET The &SET variable is used to enter data at the time of the merge where none existed in the first place. You may have created a new page under the client tab with a questions relating to a load. Part of the document you are producing relies on data being present. If any data is missing from the page you can prompt the user to fill it in as the document is being merged. This data will then be updated into the practice database.  e.g. [&set,How many miles do you travel a year,tool.miles_driven] [&set,Fuel cost per mile,tool.fuel_cost] Based on the information provided and fuel costing [tool.fuel_cost] per mile the total cost of fuel per year is [tool.totalcost] For the page to be able to calculate the total cost it needs the two other variables filled in. So in this case the only question asked will be What is the fuel cost per mile? There is no actual calculation carried out in the document. The calculation is carried out on the page under client or matter. The result then [tool.totalcost] is then merged into the document based on the other variables.  In the above example you will see that only the miles travelled in one year has been entered on the page. When you create the document it will only ask the fuel cost per mile. If we put in .10 as a figure the document would be created as follows. Based on the information provided and fuel costing .10 per mile the total cost of fuel per year is 4334.20 It will also update the page with the cost per mile. If the data was there in the first place the questions would not have been asked. If you wish the question to be asked regardless of whether there is data on the page then you can use the [&USET] variable. 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