ࡱ> _a^{` bjbjFF Wv,,J J J J V v v v v v  $nh  @ v v 8 Rv v  v j J,tJ  @ F< S .  0 "   Using Videss Send/Save in Outlook This document should allow you to add the send save button into Outlook allowing emails to be saved into document management. The first thing you need to make sure is that the default editor is not set to Word and instead set to Outlook.  This can be found by clicking on tools | options and selecting the Mail Format tab. Click OK. Next you need to import the Visual Basic file into Outlook. To do this click on Tools | Macro | Visual Basic Editor. This will bring up a Visual Basic Window. You need to click on File | Import File and then find the Videss Program directory. You are looking for a file called videssSaveSend.bas . Once you opened this you should be back on the Visual Basic window. Click file and select Save VBAProject Close down the Visual Basic window and go back onto Outlook. Open a new message and click on Tools | Customise and make sure you are on the command tab.  Scroll sown on the left hand side and select Macros and on the right hand side you should see the Macro. This macro now needs to be dragged onto the Menu, preferably next to the Outlook send button. At the moment it does not look particularly useful so we can change the name and the icon. You need to make sure that you have the customise window open. Right click on the new button. The third option on the list should allow you to change the name. Replace whatever is in the box with something like Videss Send/Save. You now need to change the icon. Right click on the existing Outlook send button, right click and select copy button image. Then right click on the Videss Send/save icon and select paste button image. You should now have a useful looking button.  To use the button you need to make sure you have DocMan open. Once you have written a mail use the Videss send/save button and the mail will be saved into docman as well as being sent. You can also use the button for any incoming mail that may come in from a client so you can keep a whole mail history in doc man. 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